New Zealand Tours

Business conferences and tours

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Organizing a business conference or corporate tour overseas involves complex logistics and multiple layers of support. Below is a comprehensive breakdown of the key assistance areas that we offer to ensure smooth execution, whether for small executive meetings or large international summits:

Pre-Event Planning & Logistics

Venue Selection & Booking

  • Hotels, resorts, or conference centers with suitable capacity and facilities.
  • AV-ready meeting rooms, breakout areas, and networking spaces.

Event Permits & Compliance

  • Local business event regulations and licensing.
  • COVID-19 health safety compliance (if applicable).

Scheduling & Agenda Management

  • Full itinerary planning, including keynote slots, networking sessions, and downtime.
  • Coordination of simultaneous translation, breakout sessions, or entertainment.
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Travel & Accommodation

Flights & Transfers

  • Group travel coordination (including VIP and speaker management).
  • Airport transfers and executive transport (vans, cars, coaches).

Accommodation

  • Room block reservations at hotels near the venue.
  • VIP suites or serviced apartments for executives.
  • Booth design, logistics, exhibitor coordination.

Scheduling & Agenda Management

  • Full itinerary planning, including keynote slots, networking sessions, and downtime.
  • Coordination of simultaneous translation, breakout sessions, or entertainment.
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Security & Emergency Services

Event Security

  • For VIPs, crowd management, and access control.

Medical Services

  • On-site first aid or paramedics in case of emergencies.

Optional Add-ons

  • Swag & branded merchandise
  • Corporate gifts for VIPs
  • Professional photography/videography
  • Press/media handling for high-profile events

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